What Is Email Archive Folder?

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Author: Albert
Published: 10 Nov 2021

Clean Email: An Intelligent Online Inbox Organizer

There are many ways to clean out your inbox, so you can focus on the important things. One way to remove messages is to destroy them. But what if you need those messages in the future?

The archive feature of your email client can be used to keep important messages away. What does it mean to archive an email? If you want to organize your inbox, you can archive mail messages by moving them to a special folder.

When you store messages, they don't show up in your inbox. Those messages are easy to find and can be moved back to your inbox. Why archive email?

There are many reasons to archive email. One way to reduce the inbox is to not have any messages in it. You can access the old messages at any time, but they aren't stored with your other mail.

Some emails are important and should be in your inbox. What happens when you archive an email? You can hide your archive email from your Inbox view.

How to Move Emails

That depends on how you set up the settings at the website. Gmail's default is to archive deleted messages. The All Mail folder from gmail is mapped to the Archive mailbox in Mail.

Creating an Archive Folder in Microsoft Office365

You can create an Archive folder for your POP and IMAP accounts. You can't change the Archive folder location for Microsoft accounts. The Archive button doesn't reduce mailbox size.

If you have to reduce your mailbox size, you can use Online Archive in Microsoft 365 for enterprises or you can archive items manually. You can use the Archive button the ribbon to move messages to your Archive folder without removing them. Archive has several benefits.

You can archive selected messages by clicking the Backspacekey. The messages go to the deleted items folder if you click the deletion key. The Backspace key is not changeable.

The Backspace key will not archive a message if it is open in its own window. You have to close the message and then look at it in the Reading pane to archive it. The only way to archive a message is by using the Archive button the ribbon.

Using the Archive to Find Emails

Some emails are important enough to stay in your inbox, but you may not want to remove them. What should you do in this situation? Use the archive.

Most email clients have an archive folder for messages that are not important to you at the moment but could be useful later. The best way to have a clean inbox is to have old emails. The app is still available in the Apple App Store despite it being less popular than the other platforms.

The Archive button is not allowed to change the filing location

The archive button can be used to change the destination folder, but it cannot be used to change the filing location. If you are using Exchange or Outlook.com, you are not allowed to. If you are using a POP or IMAP account, you can change the location of the Archive folder by selecting File > Mailbox settings > Tools > Set Archive folder.

The Spike App

The Spike app is a great way to archive modern email and discover how easy it is to do. The latest updates on productivity, creativity, and collaboration can be found on the blog.

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